POSITION REPORTS TO : Administrative Officer – Maintenance & Green Department : Managing Director/Farm Manager/Maintenance Supervisor
KEY RESPONSIBILITIES
Administrative Support:
• Assist in managing the department’s administrative activities, including coordinating meetings, managing calendars and handling correspondence.
• Maintain filing systems both physical and electronic ensuring documents are organized and easily accessible.
• Assist in maintaining inventory of supplies and equipment, tools and reorder as necessary.
• Liaise with tenants of La Place Cap Tamarin and attend to their requests and queries.
• Communicate and liaise with vendors of the Farmers Market.
• Liaise with Maintenance Supervisor for set up for Farmers Market and Vide Grenier.
• Ensure follow up for quotations requests.
Record Keeping and Documentation:
• Maintain accurate records and documentation related to maintenance activities such as work orders, equipment maintenance logs and inspection reports.
• Update databases and spreadsheets with relevant information ensuring data accuracy and integrity.
• Manage and input the leaves records for the Operations team.
• Verification and input of Operations team attendance records
Communication and Coordination:
• Coordinate with internal staff, contractors and vendors to schedule maintenance activities, repairs and equipment installations.
• Communicate effectively with staff members regarding maintenance requests, work orders and follow up actions.