POSITION REPORTS TO : Administrative Officer – Maintenance & Green Department : Managing Director/Farm Manager/Maintenance Supervisor
KEY RESPONSIBILITIES – Job Description
Administrative Support:
• Assist in managing the department’s administrative activities, including coordinating meetings, managing calendars and handling correspondence.
• Maintain filing systems both physical and electronic ensuring documents are organized and easily accessible.
• Assist in maintaining inventory of supplies and equipment, tools and reorder as necessary.
• Liase with tenants of La Place Cap Tamarin and attend to their requests and queries.
• Communicate and liase with vendors of the Farmers Market.
• Communicate and liase with stakeholders for Vide Grenier.
• Liase with Maintenance Supervisor for set up for Farmers Market and Vide Grenier.
• Ensure follow up for quotations requests.
Record Keeping and Documentation:
• Maintain accurate records and documentation related to maintenance activities such as work orders, equipment maintenance logs and inspection reports.
• Update databases and spreadsheets with relevant information ensuring data accuracy and integrity.
• Compile and generate reports on maintenance activities including tracking expenses and budgetary information.
• Manage and input the leaves records for the Opes team.
• Verification and input of Opes team attendance records in the Vipertex software.
• Travelling compilation for Opes team.
Communication and Coordination:
• Coordinate with internal staff, contractors and vendors to schedule maintenance activities, repairs and equipment installations.
• Communicate effectively with staff members regarding maintenance requests, work orders and follow up actions.
• Mail screening and cascade information to concerned parties.
Compliance and Safety:
• Assist in maintaining compliance with relevant regulations and safety standards within the maintenance department.
• Support the implementation of safety protocols and procedures ensuring a safe working environment for staff members and tenants.
• You will be required to perform any other cognate duties as designated by the Management.
Self-Management:
• Comply with the Group’s Rules and Regulations.
• Comply with Time and Attendance Policies.
• Actively participate in training and development programs and maximize opportunities for self-development.
General:
• Perform other tasks at the level of the role as directed by your line manager in pursuit of the achievement of business goals.
• Have the desire and ability to improve your knowledge and abilities through on-going training.
• Ability to work as part of a diverse team with colleagues from different viewpoints and cultures.