Reports to: Managing Director Real Estate

Key Duties and Responsibilities:

Vendor Management

  • Craft and execute purchasing strategies.
  • Evaluate and select vendors, comparing offers and services.
  • Negotiate contract terms for best pricing and terms.
  • Continuously assess and review supplier performance.

Procurement Planning

  • Liaise with project teams to anticipate procurement needs.
  • Analyze historical and current market data to inform purchasing decisions.

Order Management

  • Efficiently process and track purchase orders.
  • Ensure timely delivery and quality of materials.

Budgeting & Cost Analysis

  • Assist in formulating and adhering to the procurement budget.
  • Analyze costs and monitor industry trends for informed purchasing.

Inventory Management

  • Oversee stock levels and collaborate with warehouse personnel for optimal storage.

Regulatory Adherence

  • Remain current on procurement-related regulations, ensuring company-wide compliance.

Quality Control

  • Design and oversee quality control procedures for procurement.

Reporting & Documentation

  • Regularly prepare detailed procurement reports.
  • Maintain accurate purchasing records and pricing data.

Risk Management

  • Develop and implement strategies to counter supply chain risks.

Stakeholder Collaboration

  • Collaborate with internal stakeholders for aligned procurement processes.

Continuous Improvement

  • Enhance procurement processes; stay updated with industry best practices.

Team Leadership & Development

  • Offer guidance and mentorship to junior staff.

Taking Off

  • Work with project teams to accurately “take off” quantities from plans.
  • Generate comprehensive materials lists based on project requirements.

Tender Preparation

  • Formulate tender documents, solicit and evaluate bids.
  • Valuation of Subcontractors’ Progress Claims
  • Examine and validate subcontractors’ progress claims.
  • Ensure prompt and accurate payments, in line with predetermined rates.

We hope this job description provides clarity regarding the expectations and responsibilities associated with the Procurement Officer role at Trimetys.

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