Reports to: Managing Director Real Estate
Key Duties and Responsibilities:
Vendor Management
- Craft and execute purchasing strategies.
- Evaluate and select vendors, comparing offers and services.
- Negotiate contract terms for best pricing and terms.
- Continuously assess and review supplier performance.
Procurement Planning
- Liaise with project teams to anticipate procurement needs.
- Analyze historical and current market data to inform purchasing decisions.
Order Management
- Efficiently process and track purchase orders.
- Ensure timely delivery and quality of materials.
Budgeting & Cost Analysis
- Assist in formulating and adhering to the procurement budget.
- Analyze costs and monitor industry trends for informed purchasing.
Inventory Management
- Oversee stock levels and collaborate with warehouse personnel for optimal storage.
Regulatory Adherence
- Remain current on procurement-related regulations, ensuring company-wide compliance.
Quality Control
- Design and oversee quality control procedures for procurement.
Reporting & Documentation
- Regularly prepare detailed procurement reports.
- Maintain accurate purchasing records and pricing data.
Risk Management
- Develop and implement strategies to counter supply chain risks.
Stakeholder Collaboration
- Collaborate with internal stakeholders for aligned procurement processes.
Continuous Improvement
- Enhance procurement processes; stay updated with industry best practices.
Team Leadership & Development
- Offer guidance and mentorship to junior staff.
Taking Off
- Work with project teams to accurately “take off” quantities from plans.
- Generate comprehensive materials lists based on project requirements.
Tender Preparation
- Formulate tender documents, solicit and evaluate bids.
- Valuation of Subcontractors’ Progress Claims
- Examine and validate subcontractors’ progress claims.
- Ensure prompt and accurate payments, in line with predetermined rates.
We hope this job description provides clarity regarding the expectations and responsibilities associated with the Procurement Officer role at Trimetys.